At Open Seas, accessible from www.openseas.org.uk, one of our main priorities is the privacy and security of our visitors. This Privacy Statement contains types of information that is collected and recorded by Open Seas and how we use it.
General Data Protection Regulation (GDPR)
We are a Data Controller of your information.
- Open Seas needs to perform a contract with you
- You have given Open Seas permission to do so
- Processing your personal information is in Open Seas legitimate interests
- Open Seas needs to comply with the law
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
- The right to access, update or to delete the information we have for you.
- The right of rectification.
- The right to object.
- The right of restriction.
- The right to data portability
- The right to withdraw consent
Open Seas follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
Cookies and Web Beacons
Like any other website, Open Seas uses ‘cookies’. These cookies are used to store information including visitors’ preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users’ experience by customizing our web page content based on visitors’ browser type and/or other information.
For more general information on cookies, please read “What Are Cookies”.
Third Party Privacy Policies
You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.
In some areas of our website, we invite you to provide personal information that will enable us to improve your experience of our website or contact you with information that you request or that may be of interest to you, such as opting to receive our newsletter, or take an online action for a campaign that we are running. If you have signed up to receive information, or participate in a campaign, we will record your name, email address, and postcode (so that we can send you geographically relevant information). This information will be processed via MailChimp (or an equivalent industry standard bulk email system) to maintain your subscription on our mailing lists.
This is so we can send you timely and geographically relevant information. Where other companies are involved to capture data on our behalf, these activities are carried out under contract in compliance with the Data Protection Act requirements.
Your information will not be used for any other purpose and is not shared with any external organisations.
How is the information used?
If you’ve indicated that you’re interested in our activities, we may send you information about our campaign work that we feel may be of interest to you. We’ll only send you information about our work by email where you’ve given us your consent to do so.
You will always be given the chance to opt out of receiving further emails or alternatively, you can contact us using the contact information above. We never send out spam emails.
We cannot guarantee the confidentiality of any messages transmitted between you and us via email as these are potentially accessible by the public. We will not be liable to you or anyone else for any loss in connection with any email message sent by you to us or by us to you.
1 – About Matomo
Matomo is an open source web analytics platform. A web analytics platform is used by a website owner in order to measure, collect, analyse and report visitors data for purposes of understanding and optimizing their website. If you would like to see what Matomo looks like, you can access a demo version at: https://demo.matomo.cloud.
2 – Purpose of the processing
Open Seas uses Matomo to analyse the behaviour of the website visitors to identify potential pitfalls; not found pages, search engine indexing issues, which contents are the most appreciated. Once the data is processed (number of visitors reaching a not found pages, viewing only one page…), Matomo is generating reports for website owners to take action, for example by changing the layout of pages or publishing new content.
Matomo processes the following personal data:
- IP address
- User ID
- Location of the user
- Date and time
- Title of the page being viewed
- URL of the page being viewed
- URL of the page that was viewed prior to the current page
- Screen resolution
- Time in local time zone
- Files that were clicked and downloaded
- Link clicks to an outside domain
- Pages generation time
- Country, region, city
- Main Language of the browser
- User Agent of the browser
- Form interactions
The processing of personal data with Matomo is based on legitimate interests.
3 – The legitimate interests
Processing your personal data such as cookies is helping us identify what is working and what is not on our website. For example, it helps us identify if the way we are communicating is engaging or not and how we can organize the structure of the website better. Our team is benefiting from the processing of your personal data, and they are directly acting on the website. By processing your personal data, you can profit from a website which is getting better and better.
Without the data, we would not be able to provide you the service we are currently offering to you. Your data will be used only to improve the user experience on our website and help you find the information you are looking for.
4 – Recipient of the personal data
The personal data received through Matomo are sent to:
- Our company.
- Our service provider.
5 – Details of transfers to third country and safeguards
Matomo data is hosted in Germany and Ireland.
6 – Retention period or criteria used to determine the retention period
We are keeping the personal data captured within Matomo for a period of no more than six months.
7 – The existence of each of the data subject’s rights
As Matomo is processing personal data on legitimate interests, you can exercise the following rights:
- Right of access: you can ask us at any time to access your personal data.
- Right to erasure: you can ask us at any time to delete all the personal data we are processing about you.
- Right to object: you can object to the tracking of your personal data by using the following opt-out feature.
8 – The right to withdraw consent at any time
You can withdraw at any time your consent by clicking here.
You may choose to prevent this website from aggregating and analyzing the actions you take here. Doing so will protect your privacy, but will also prevent the owner from learning from your actions and creating a better experience for you and other users.
9 – The right to lodge a complaint with a supervisory authority
If you have any concerns about the way we process your personal data with Matomo analytics, please contact us. If you are not satisfied by our response, you have the right to lodge a complaint with the Scottish Information Commissioner’s office.
10 – Whether the provision of personal data is part of a statutory or contractual requirement; or obligation and possible consequences of failing to provide the personal data
If you wish us to not process any personal data with Matomo, you can opt-out from it at any time. There will be no consequences at all regarding the use of our website.
11 – The existence of automated decision-making, including profiling and information about how decisions are made, the significance and the consequences
Matomo is not doing any profiling.
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Open Seas does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.